Printer Choices for Small businesses

Small businesses require the best of gadgets in terms of cost and productivity besides technological specifications. If you want to purchase a printer for your SME, some factors you must consider are the performance, affordability and the maintenance cost of the printer. Also, ensuring that the printer performs additional functions and not unnecessary functions is a must because it might be a one-time investment and cost is a constraint. So, here are a few popular printers in different price ranges that may suit the requirements of your small business.


HP DeskJet Ink Advantage Ultra 4729 All-in-One Printer

Price: INR 11,193

Giving you the desired output with a combination of adequate print speed and high resolution is the HP DeskJet Ink Advantage 4729 Printer. It has a capacity of printing 1000 pages per month. In addition to PCs, the printer can be connected to smartphones and tablets to print documents from the devices. The ultra-high-yield cartridges of HP ensure high-quality printing, giving sharper and darker outputs with reduced smudging. The easy-to-use display panel with all the functions (print, copy and scan) makes your work quicker. The low cost of the printer is a plus-point. Specifications: print speed – 7.5 ppm (black & white) and 5.5 ppm (colour), paper size – A4, print resolution – 4800×1200 dpi (colour) and 1200×1200 dpi (black & white), dimensions – 438x310x158 mm.


Ricoh SP 210SU Multi-function Printer

Price: INR 12,685

The compact Ricoh SP 210SU Printer is highly productive and easy to use. Suitable for small businesses, the printer is portable and highly economical. It has USB connectivity and an easy-to-use LCD panel with buttons for multiple functions and allows manual double-sided printing. Copy, print and scan functions are available on the printer. Also, the Ricoh SP 210SU printer can print up to 20,000 pages a month.

Specifications: print speed – 22 to 23 ppm, maximum print resolution – 1200×600 dpi, paper size – A4, ADF capacity – 35 pages, dimensions – 402x360x293 mm.

Ricoh SP 212SNw Wireless Laser Printer

Price: INR 18,786

The Ricoh SP 212SNw Printer is an advanced version of the Ricoh SP series with some additional features when compared to Ricoh SP 210SU. It is perfect for small home and offices. It has an amazing print speed and is portable enough to fit into a small space.  Colour and black & white scanning, manual double-sided printing with PCL support, Wi-Fi and Ethernet connectivity and ID card copy where both sides of your ID card can be copied onto one side of the paper are some features of Ricoh SP212SNw. The Toner Save Mode helps reduce costs by printing with less toner. The printer is easy-to-use with the LCD panel and opening for paper replacement present in the front. Also, the stylish design of the printer fits the contemporary decors of today’s offices.

Specifications: printing speed – 22 to 23 ppm, paper – A4/legal, print resolution ­– 1200×600 dpi, high yield toner – 2600 pages, low yield toner – 1500 pages, dimensions – 402x360x293 mm.


Epson WorkForce Pro WF-4740 All-in-One Printer

Price: INR 22,000

The Epson WorkForce Pro 4740 All-in-One Printer is a high-performance printer with the ability of high-volume printing. Its features include 500-sheet paper capacity, auto two-sided printing and a touchscreen LCD. It is powered by PrecisionCore technology that results in high-speed printing and quality output. Epson WorkForce Pro WF-4740 performs printing, copying, scanning and faxing. An advantage of the printer is that it uses 50% less power when compared to laser printers. Wireless and Ethernet connectivity and tablet and smartphone printing are the other features of the printer. Specifications: ADF capacity – 50 pages, dimensions – 16.7×19.8×13 inches, printing speed – 22 ppm (colour) and 24 ppm (black & white), maximum print resolution – 4600×1200 dpi.


Samsung Xpress M2835DW Laser Printer

Price: INR 29,826

With professional-quality printing, the Samsung Xpress M2835DW Laser Printer is a high-yield, high-speed printer ideal for small business needs. It comprises features like automatic duplex printing and has an LED display and has a capacity to print 12,000 A4 pages a month. The printer comes with a USB 2.0 port and Ethernet and built-in Wi-Fi capabilities. The One-touch Eco button and Easy Eco Driver in the printer help in saving energy and cutting down costs. Also, the printer weighs 7.4 kg. Specifications: print speed – up to 29 ppm, print resolution – 4800×600 dpi, dimensions – 14.5”x13.2”x8.0”, paper size – A4, A5, A6, B5 (ISO), ADF capacity – 40 pages.


Canon PIXMA TS9120 Wireless All-in-One InkJet Printer

Price: INR 30,813

The Canon PIXMA TS9120 printer is an excellent choice for a wireless printer with a plethora of features. Although it is an upscale printer/scanner/copier, it is worth the investment. The paper input capacity of the printer is 200 pages – 100 each in the front and back tray. Smartphones can be connected through Bluetooth, Canon Print app and Google Cloud Print among other connectivity options. There is an SD card slot in the front and wireless or wired PictBridge can be used to connect to specific Canon cameras for printing. Specifications: print resolution – up to 4800×1200 dpi, dimensions – 14.2×14.7×5.6 inches, print speed – 15 ipm (black & white) and 10 ipm (colour), paper size – 4×6, 5×5, 5×7, 8×10, letter and legal.

Before you explore your options, make sure to clearly define your requirements – What is the printer for? To what extent will you use it? Do you need a single-function or an All-In-One printer? Will a black & white printer suffice? Once you know what you need your printer to do, making a choice is easy.

– Sabqat Ruba